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Rippling’s IT Asset Management Features

Evgeniya Ioffe - January 31st 2024 - 6 minutes read

In an era where the digital workplace continues to evolve at a breakneck pace, managing IT assets has become a Herculean task for businesses across the globe. This article takes you through a journey of discovery into how Rippling is leading the revolution in IT asset management, transforming cumbersome, manual chores into a streamlined, automated symphony of efficiency. From the seamless provisioning and recovery of devices to bolstering security and compliance, and even strategic planning for cost optimization, we peel back the layers on Rippling's innovative features that promise not just to simplify but also to elevate the IT asset management game. Prepare to delve into a world where managing IT assets is no longer a challenge but an opportunity to drive your business forward.

The Evolution of IT Asset Management in the Digital Workplace

The traditional landscape of IT asset management was once dominated by manual tasks and physical oversight. Managers relied heavily on spreadsheets, physical checks, and manual updates to track and manage the plethora of devices across an organization. This approach, while somewhat effective in smaller settings, becomes cumbersome and prone to errors as the inventory of IT assets grows in volume and complexity. Moreover, the rise of remote work has introduced a new layer of complexity, making the traditional methods not just inefficient but largely impractical. The challenge for today's businesses is managing this diverse and expanding inventory of IT assets that are no longer centralized but dispersed across various remote working environments.

Enter the era of modern, automated IT asset management solutions, which aim to streamline and alleviate the burdens of the past. These solutions are designed to tackle the challenges presented by the digital workplace, offering a centralized, cloud-based platform for tracking and managing IT assets. No longer do IT managers need to grapple with the inaccuracies and inefficiencies of manual tracking. Instead, automated solutions provide real-time visibility into the status and location of every IT asset within the organization, making it simpler to manage a remote and traditionally in-office workforce simultaneously.

Rippling's IT asset management solution represents a cutting-edge approach within this modern framework. By offering a centralized platform that integrates seamlessly with other key business functions—like HR and finance—Rippling addresses the multifaceted challenges of managing IT assets in a distributed workforce. Its ability to effortlessly track, manage, and report on all IT resources, combined with the convenience of handling these tasks remotely, empowers businesses to maintain optimal operational efficiency without the manual heavy lifting of the past. As such, Rippling's solution uniquely caters to the evolving needs of the digital workplace, enabling businesses to adapt to and thrive in the new norm of remote work.

Rippling's Automated Device Provisioning and Recovery

Rippling revolutionizes the way businesses manage their device provisioning and recovery processes by automating these once labor-intensive tasks. Through its innovative platform, Rippling enables companies to automatically assign devices to new hires, efficiently monitor their device inventory in real-time, and effortlessly reclaim devices when employees leave the company. This system not only streamlines the onboarding and offboarding of employees by integrating IT asset management with HR processes but also assures that every employee has the necessary tools for their role from day one. The process of provisioning devices is simplified to a few clicks within the Rippling dashboard, where IT administrators can assign devices from an offsite inventory, monitored for condition and stock levels, ensuring new hires receive their work tools promptly and in optimal condition.

Contrasting sharply with traditional, manual methods of device management, Rippling's approach eliminates the need for physical IT closets, extensive paperwork, and the time-consuming task of manually tracking and distributing IT assets. Instead of dedicating resources to organizing the return of devices, assessing their condition, and managing inventory manually, businesses can rely on Rippling to automate these processes. When an employee is offboarded, Rippling facilitates the recovery of assets through an automated system that sends out prepaid shipping labels and instructions, ensuring that devices are returned, assessed, and ready for reassignment. This not only saves significant administrative effort but also reduces the risk of asset loss or data breaches, as devices are securely wiped and reset for future use.

The benefits of Rippling’s automated device provisioning and recovery extend beyond operational efficiency. This automated approach offers substantial cost savings by reducing the need for redundant or excessive device purchases, minimizing device downtime, and ensuring a quicker turnaround for device reassignment. Moreover, automation in device management mitigates the risk associated with human error, further safeguarding company data and assets. By transforming how devices are provisioned and recovered through automation, Rippling positions itself as an indispensable tool for modern businesses looking to optimize their IT asset management while adapting to the growing trend of remote workforces, demonstrating superior efficiency and reliability in comparison to outdated, manual methods.

Enhancing Security and Compliance through Rippling's IT Asset Management

In today’s rapidly evolving digital landscape, maintaining rigorous security protocols and compliance standards through effective IT asset management is not just a necessity but a mandate for businesses. Rippling’s IT Asset Management features offer a robust solution to this challenge by ensuring all devices within an organization are consistently monitored, updated, and secure. Its automatic software update capability is a crucial tool in this arsenal, enabling businesses to ensure that all their devices are running the latest software versions. This not only helps in protecting against vulnerabilities and cyber threats but also ensures compliance with various regulatory standards which often require that devices are kept up-to-date.

Moreover, Rippling simplifies the Herculean task of tracking and managing IT assets across their lifecycle. From the moment a device is acquired until it is retired, Rippling provides detailed asset reporting features that give businesses a comprehensive view of their IT inventory. This visibility is instrumental in enforcing security protocols and compliance policies. Whether it’s encrypting drives, locking or wiping lost or stolen devices, or implementing two-factor authentication, Rippling offers a suite of features specifically designed to safeguard sensitive information and reduce the risk of data breaches.

Furthermore, Rippling’s approach to IT asset management significantly mitigates risks associated with non-compliance and information security. By streamlining compliance processes through automated workflows and detailed documentation, businesses can effortlessly stay abreast of regulatory changes and ensure full compliance. This level of control and efficiency not only bolsters the security posture of organizations but also instills a culture of accountability and vigilance when it comes to managing and protecting IT assets. In essence, Rippling’s IT Asset Management features act as a cornerstone for businesses aiming to enhance their security measures and compliance standards in an increasingly digitized world.

Strategic IT Asset Planning and Cost Optimization with Rippling

Rippling advances the strategic aspects of IT asset management by offering powerful analytics and reporting capabilities that empower businesses with informed decision-making regarding asset procurement, utilization, and lifecycle management. This platform stands out as not just an operational tool but as a strategic partner, aligning IT asset management with broader business objectives. By leveraging Rippling’s analytics, companies can pinpoint inefficiencies in their current asset utilization, identify underused or obsolete equipment, and make data-driven decisions on asset refresh or reallocation. This approach not only ensures that IT resources are optimally deployed but also reduces wastage, contributing to significant cost savings and improved asset performance over time.

Furthermore, Rippling plays a crucial role in identifying cost-saving opportunities and optimizing asset allocation. Its detailed reporting mechanisms provide insights into the total cost of ownership (TCO) of IT assets, enabling businesses to evaluate the financial impact of their IT asset portfolio. By assessing aspects such as maintenance costs, depreciation, and utility, companies can uncover areas where expenses can be curtailed without compromising on efficacy. This meticulous analysis aids in strategizing asset procurement and retirement, ensuring investments are made in technology that offers the best value for money and meets the long-term strategic goals of the business.

Planning for future IT needs becomes markedly streamlined with Rippling’s forward-looking analytics. The platform offers predictive insights that help anticipate future trends in IT asset requirements, facilitating proactive planning and budget allocation. This capability enables businesses to stay ahead of technological curves, ensuring they are well-prepared to adopt new innovations that can drive growth and competitiveness. In essence, Rippling transforms IT asset management from a reactive, operational task into a strategic function that supports broader business ambitions, driving efficiency, cost optimization, and strategic alignment in the ever-evolving digital landscape.


Rippling's IT asset management features are revolutionizing the way businesses manage their digital workplace. By automating processes such as device provisioning and recovery, enhancing security and compliance, and providing strategic planning for cost optimization, Rippling simplifies and elevates IT asset management. Key takeaways include the shift from manual to automated solutions, the ability to manage remote and in-office workforces simultaneously, the cost savings and efficiency improvements offered by automation, the enhanced security and compliance features of Rippling, and the platform's role in strategic IT asset planning and decision-making.