Customizing User Menus in Docebo

Evgeniya Ioffe - April 22nd 2024 - 5 minutes read

Welcome to the dynamic world of Docebo, where customizing user menus can transform the eLearning experience. In this article, we dive deep into the art and science of tailoring user navigation to meet specific organizational needs, enhancing both engagement and efficiency. From essential basics to advanced techniques, follow our comprehensive guide to revamp your Docebo user interface. Whether you're tweaking layouts or integrating sophisticated tools, we cover it all. Lastly, we'll reveal how to measure the impactful changes these customizations bring about. Get ready to unleash the full potential of your LMS with these expert insights and actionable strategies.

Understanding the Basics of User Menu Customization in Docebo

Docebo offers several customization options to enhance the look, feel, and functionality of its user menus, crucial for improving both user engagement and navigational efficiency. The platform distinguishes between various default user profiles, such as Instructor, Manager, and Author, each with distinct roles and permissions. To align the learning experience closely with organizational roles and needs, Docebo's Profile Management allows customization of these profiles. This flexibility ensures that the user interface matches specific user requirements, making navigation intuitive and reducing the cognitive load which can often hinder effective learning.

Customization in Docebo is not just about functional tweaks but also extends to aesthetic elements. This aspect of customization plays a significant role as it directly impacts user experience. Administrators can modify the learner's portal to reflect the organization’s branding by altering colors, logos, and even the user interface layout using custom CSS. By doing so, organizations can provide a consistent brand experience across all user touchpoints, which helps in reinforcing brand identity and creating a sense of familiarity among learners.

Furthermore, the ability to control what appears on user menus on different devices, from desktop monitors to smartphone screens, underscores the platform's commitment to providing a versatile and scalable learning management solution. Whether it's through hiding less relevant menu items or optimizing the user interface for mobile use, these customization options ensure that users have access to a streamlined and focused learning environment. This adaptability is especially crucial in today's varied and dynamic learning contexts, where user convenience and platform responsiveness significantly contribute to the overall learning efficacy.

Step-by-Step Guide to Customizing User Menus

To customize user menus in Docebo, begin by logging into your admin account and navigating to the main dashboard. From here, locate and click on the "Menu Editor" under the "Settings" tab. This area allows you to view the current menu structure.

Next, you can start customizing the menu according to your organizational needs. To add new items, click the “Add Menu Item” button, select the type of item you want to create—such as a link to a course or an external website—and fill in the necessary details. If you need to remove items, simply select the item you wish to delete and click the “Remove” option.

Lastly, to rearrange the menu items for better accessibility or logical flow, drag and drop the items into your preferred order. Once satisfied with the new arrangement and content of the user menu, ensure to save your changes by clicking the "Save" button at the bottom of the page. This will finalize the updates and apply the new menu layout to the learner's portal, reflecting the changes immediately for all users.

Advanced Customization Techniques

For organizations looking to extend the functionality of Docebo beyond cosmetic changes, implementing conditional menu items based on user roles or specific learning paths constitutes a powerful customization technique. This can be achieved by configuring the platform's backend to display menu options relevant to the user’s role—such as "Admin Tools" for administrators or "Course Feedback" for learners. Making use of Docebo’s permissions settings, one can ensure that these menu items are hidden or displayed based on the predefined criteria, enhancing security and user experience by maintaining a clutter-free interface tailored to user needs.

Moreover, utilizing APIs for dynamic menu changes significantly enhances the adaptability of the user interface. By integrating with Docebo’s API, developers can script conditions where menu configurations update in real-time based on specific triggers or actions. For instance, if a user completes a particular training module, the API could be used to automatically add advanced courses to their menu, fostering an adaptive learning journey. This technique not only automates the personalization of the learning experience but also minimizes administrative overhead.

Extending functionality through integration of third-party tools opens up additional avenues for customization within Docebo. By harnessing external services, like communication tools or resource libraries, and embedding them into the user menu, organizations can create a more integrated learning ecosystem. These integrations can facilitate access to a broader range of resources directly from the user menu, thus enriching the learning environment and enabling seamless transitions between different tools and platforms, ultimately supporting a more holistic educational experience.

Evaluating the Impact of User Menu Customizations

To effectively evaluate the impact of user menu customizations in Docebo, focusing on the use of analytical tools is essential. Docebo provides comprehensive learning analytics that can be leveraged to assess changes in user behavior following menu modifications. By examining metrics such as navigation patterns, time spent on the LMS, and individual menu item usage, administrators can discern which changes enhance user engagement and contribute positively to the learning experience. Further analysis on the frequency of use for newly introduced or reorganized menu items can offer insights into user preferences and their alignment with the learning objectives.

Gathering user feedback is another pivotal method in assessing the impact of menu customizations. Surveys, feedback forms, and direct user interviews can provide qualitative data that augments the analytics. This feedback helps understand how users perceive the modifications in terms of ease of use, accessibility, and overall satisfaction. It is essential to compare this feedback before and after implementing changes to gauge the effectiveness of the customizations and to identify any areas needing further adjustment.

In light of the collected data and user feedback, continuous optimization becomes possible. Analyzing trends over time and comparing data against industry benchmarks or prior performance metrics allows for a nuanced understanding of how menu customizations impact learning outcomes and engagement. Adjustments can then be made iteratively to refine the user interface, ensuring that the menu structure is both intuitive and aligned with users’ needs. This ongoing process not only enhances user satisfaction but also fosters an adaptive learning environment that can evolve with organizational and educational demands.


This article explores the process of customizing user menus in Docebo, a learning management system (LMS), to enhance user engagement and navigational efficiency. It covers the basics of menu customization, including both functional and aesthetic elements, and provides a step-by-step guide for administrators to customize their menus. Advanced customization techniques, such as conditional menu items and API integrations, are also discussed. The article emphasizes the importance of evaluating the impact of menu customizations using analytical tools and user feedback to continuously optimize the user interface and create an adaptive learning environment. Key takeaways include the ability to tailor the user experience to specific organizational needs, the importance of visual branding and mobile accessibility, and the benefits of integrating third-party tools for a holistic educational experience.