Managing ILT and VILT in Docebo

Evgeniya Ioffe - April 30th 2024 - 5 minutes read

Welcome to the dynamic world of Docebo, where managing Instructor-Led Training (ILT) and Virtual Instructor-Led Training (VILT) has been redefined by cutting-edge technology. As we dive into the depths of Docebo’s robust platform, you’ll discover how its sophisticated features not only streamline the creation and execution of ILT and VILT sessions but also enhance learner engagement and enable precise impact analysis through advanced analytics. Whether you’re looking to optimize your current training programs or exploring innovative ways to engage and assess your learners, this comprehensive guide unveils the tools and strategies that can transform your approach. Stay tuned to uncover best practices and actionable insights that promise to elevate your training initiatives to new heights in efficiency and effectiveness.

Docebo provides a robust framework for managing both Instructor-Led Training (ILT) and Virtual Instructor-Led Training (VILT), simplifying the administrative tasks of scheduling and monitoring these sessions. The platform allows training coordinators to easily set up and modify training events, customize session specifics, such as time and instructor details, and track attendees effectively. Moreover, Docebo supports multiple time zones and integrates seamlessly with calendars, ensuring that schedules are always synchronized and accessible. This facilitates participants across different regions to engage without the confusion of time discrepancies.

In terms of tracking, Docebo goes beyond mere attendance, offering detailed insights into participant engagement and performance. The platform records each attendee's interaction within the session, from duration spent to their active participation, which can be invaluable for assessing the effectiveness of the training sessions. Additionally, these metrics can be automatically collated into reports that help identify trends, providing essential feedback to instructors and HR teams for future training improvements.

For VILT, Docebo’s seamless integration with popular virtual conferencing tools like Zoom and Microsoft Teams enhances the virtual training experience by ensuring a streamlined process from the LMS to the communication platform. This integration means that users can join live sessions directly through the Docebo platform without the need to toggle between different applications, fostering a cohesive learning environment. The ability to interact in real-time with tools such as Q&A and polling during these virtual sessions greatly aids in mimicking the interactive nature of face-to-face trainings, making VILT an equally viable option within the platform's capabilities.

Enhancing User Engagement Through Docebo's ILT and VILT

Docebo offers a spectrum of engagement tools designed to amplify interaction and participation in both ILT and VILT settings. By harnessing features like polls, electronic hand-raising, breakout groups, private chat, and interactive whiteboards, trainers can cultivate a collaborative learning environment that mimics the dynamics of a physical classroom. These tools not only facilitate active learning and discussion but also keep the sessions vibrant and engaging, which is crucial in maintaining learner focus and energy, especially in remote setups.

Further enhancing user engagement, Docebo integrates gamification elements within its platform. Leaders can introduce badges, points, and leaderboards that encourage a sense of competition and accomplishment. This gamified learning environment motivates learners to engage more deeply with the content, complete challenges, and actively participate in discussions and activities, thereby enhancing knowledge retention and making learning more enjoyable.

Personalization is another pillar in Docebo's strategy to boost learner engagement. Each learner’s experience can be tailored based on their past activities, preferred learning styles, and performance levels. This custom approach ensures that each participant receives content that is relevant and appropriately challenging, making the learning process both effective and personally gratifying. Through AI-powered recommendations, learners are continuously presented with material that aligns with their evolving needs and interests, further driving engagement across both ILT and VILT sessions.

Analyzing and Optimizing Training Impact with Docebo’s Analytics

Docebo's analytical capabilities offer a range of reporting options designed to provide deep insights into the effectiveness of both ILT and VILT programs. Administrators and instructors can access custom reports that reveal pertinent data such as completion rates, learner progress, and test scores. These reports can be scheduled for automatic generation, ensuring that stakeholders receive timely updates on learning outcomes and can quickly identify areas requiring attention. The ability to visualize data through infographics and a training matrix also allows decision-makers to easily grasp the performance across different departments or training groups, facilitating more strategic resource allocation.

The platform tracks a variety of metrics essential for evaluating training impact. These include engagement levels, which help in understanding how interactive and compelling the training sessions are, as well as the pace at which participants complete their courses. Furthermore, the efficacy of learning paths, particularly in improving job performance or aiding in career advancement, can be gauged, providing valuable feedback on curriculum effectiveness. Such insights are crucial for L&D teams aiming to enhance the learning experience continuously and ensure that the training aligns with organizational goals.

Utilizing these analytics, organizations can make informed decisions about future training strategies. By analyzing trends and patterns from past training sessions, modifications can be made to improve content relevance, teaching methods, and overall engagement. This iterative process not only contributes to better training outcomes but also enhances ROI by tailoring learning initiatives to be more aligned with both learner needs and business objectives. The insights gained through Docebo’s analytics empower companies to adopt a more dynamic approach to training management, continually optimizing educational interventions to meet ever-evolving corporate landscapes.

Best Practices for Managing ILT and VILT in Docebo

To effectively manage ILT and VILT in Docebo, streamlining operations is key. Begin by fully utilizing Docebo's features to design learning paths that blend ILT and VILT seamlessly. Establish consistent workflows for creating and updating courses, ensuring that all training materials are updated and accessible from a centralized location. Use the platform's scheduling capabilities to avoid conflicts and double-bookings, making it easier for participants to attend vital training sessions. This operational fluency supports smoother learning transitions and better resource management.

Furthermore, ensuring a seamless user experience is crucial for maximizing platform utilization. Leverage Docebo's user-friendly interface to make navigation intuitive for both instructors and learners. Ensure that all users are well-trained on how to use the platform effectively, including accessing course materials, participating in discussions, and completing assessments. Regularly update your training modules to include interactive elements such as simulations and role-playing exercises, which help in retaining user engagement and enhancing the learning experience.

Continuous improvement based on feedback and analytics is another best practice for managing ILT and VILT in Docebo. Regularly gather feedback from both trainers and learners to identify areas for enhancement. Utilize Docebo's analytics tools to monitor learner progress and engagement, analyzing data to refine and optimize the training programs. Adjust content delivery based on analytical insights, such as participant scores and module completion rates, to ensure that training objectives are being met effectively and efficiently. This iterative process of feedback and adjustments fosters an environment of continuous learning and improvement.


In this article, we explore how Docebo, a powerful LMS platform, revolutionizes the management of ILT and VILT sessions. By offering seamless scheduling, detailed tracking, and integration with virtual conferencing tools, Docebo streamlines the execution and evaluation of training programs. The platform's engagement tools, gamification elements, and personalized learning features enhance learner engagement and knowledge retention. Additionally, Docebo's analytics provide deep insights into training effectiveness, allowing organizations to make data-driven decisions and continuously optimize their training initiatives. Key takeaways include the importance of streamlining operations, maximizing user experience, and leveraging analytics for continuous improvement.